Terms & Conditions
Approved: August 2026
Review Date: August 2027
Introduction
These Membership Terms and Conditions form part of your agreement with Impact Athletic Club.
By registering with the Club, you confirm that you have read and agree to comply with these Terms and Conditions, the Club Standards and all other Club policies. These documents are designed to ensure that Impact Athletic Club remains a safe, welcoming and enjoyable environment for all members.
1. Membership Fees
Impact Athletic Club offers both termly membership programmes and selected pay-as-you-go (PAYG) sessions.
Termly Membership
Membership fees are payable in advance and secure an athlete's place within the Club for the relevant term or membership period.
Current membership fees are published on the Impact Athletic Club website and may be reviewed from time to time. Members will be given reasonable notice of any changes.
Failure to pay membership fees may result in suspension of membership until payment has been received.
Pay-As-You-Go Sessions
Selected Club session may be offered on a pay-as-you-go basis.
Athletes attending PAYG sessions will be invoiced at the end of each calendar month for all sessions attended during that month. Payment should be made by the date shown on the invoice.
Places at PAYG sessions are subject to availability and do not guarantee a place at future sessions unless otherwise stated.
2. Attendance and Missed Sessions
Membership fees reserve an athlete's place within the Club and are not based on attendance at individual sessions.
Refunds or credits are therefore not normally available for sessions missed due to illness, injury, holidays or other commitments.
Where an athlete is unable to attend for an extended period due to injury or illness, the Club may, at its discretion, agree to defer or credit membership fees. Each request will be considered individually.
If an athlete is unable to attend their usual session, they may, subject to availability and prior agreement, attend an alternative session during the same week.
3. Membership Cancellation
Members wishing to cancel their membership should notify the Club in writing as soon as possible.
Membership fees already paid are normally non-refundable unless exceptional circumstances apply.
4. Club Standards
All members and parents are expected to support the positive culture of Impact Athletic Club.
By joining the Club, members agree to uphold the Impact Athletic Club Standards, demonstrating respect, kindness, honesty, teamwork and good sportsmanship at training sessions, competitions and club events.
Any behaviour that falls significantly below these standards may result in action being taken by the Club, including suspension or termination of membership where appropriate.
5. Parent and Carer Responsibilities
Parents and carers agree to:
· Ensure emergency contact details remain accurate and up to date.
· Inform the Club of any relevant medical conditions or changes to an athlete's health.
· Ensure athletes arrive appropriately dressed and equipped for training.
· Collect athletes promptly at the end of each session unless alternative arrangements have been agreed.
· Inform the Club where possible if an athlete will be absent from a session.
· Treat coaches, volunteers, officials and other members with courtesy and respect.
6. Medical Information
Parents and carers must provide accurate medical information when registering an athlete and notify the Club of any changes as soon as possible.
Medical information will only be shared with coaches and authorised personnel where necessary to support the safety and wellbeing of the athlete and will be handled in accordance with the Club's Privacy Policy.
7. Competitions
Athletes wishing to represent Impact Athletic Club at competitions may be required to wear official Club kit where competition rules require this.
Competition opportunities, entry fees and deadlines will be communicated in advance.
Selection for certain competitions, relay teams or representative events may be at the discretion of the coaching team.
Where required, athletes must also hold current England Athletics registration.
8. Photography and Data Protection
The Club manages personal information in accordance with its Privacy Policy.
Photography and video recording at Club activities will be managed in accordance with the Club's Photography Policy.
9. Health and Safety
Members are expected to follow the reasonable instructions of coaches at all times.
The Club reserves the right to cancel, postpone or relocate training sessions where weather conditions, facility issues or other unforeseen circumstances make it unsafe or impractical for activities to proceed.
10. Club Responsibilities
Impact Athletic Club is committed to providing:
· A safe, inclusive and welcoming environment.
· High-quality coaching appropriate to the age and ability of athletes.
· Appropriate safeguarding arrangements.
· Suitable health and safety procedures.
· Clear communication with members and parents.
· Opportunities for athletes to develop, compete and enjoy athletics.
11. Membership Termination
The Club reserves the right to suspend or terminate membership where:
· Membership fees remain unpaid.
· A member repeatedly fails to meet the Club Standards.
· Behaviour places the welfare or safety of others at risk.
· A serious breach of Club policies has occurred.
Any action taken will be fair, proportionate and, where appropriate, follow the Club's complaints or disciplinary procedures.
12. Changes to these Terms
Impact Athletic Club may amend these Membership Terms and Conditions from time to time.
Members will be notified of any significant changes, and the latest version will always be available on the Club website.
Declaration
By registering with Impact Athletic Club, the parent/carer (or adult member where applicable) confirms that they:
· Have read and understood these Membership Terms and Conditions.
· Agree to comply with the Impact Athletic Club Standards.
· Agree to comply with the Club's policies and procedures.
· Will ensure that all information provided to the Club remains accurate and up to date.